Leading Effective Discussions & Meetings
Trainer: Anil Bhatnagar
Duration: 2 days
A. About The Workshop
Most business decisions are made in meetings, or at least based on discussions in meetings. Meetings therefore cost us one third of their salaries in addition to the potential profits we fail to make through them for want of the efficacy of the way these are conducted. Meetings, the way they are held—what is given importance and what is not while conducting it, and while recording the minutes—reflect on the kind of culture the organization has and how effective it is going to be as an organization.
The workshop, Effective Meetings’ sensitizes the executives towards the importance of effective discussions and meetings and makes them aware of the common pitfalls, and also provides them with power-packed strategies for becoming effective facilitators.
Importance of constructive interactions, discussions, and meetings
· Why do we need teams?
· The four stages of the team and the role of the leader during each of these stages
· Why do we need meetings?
· Identifying the differences between a well organized effective meeting and a well organized ineffective meeting?
· Self evaluation of the present quality of meetings in your team / organization
· What can be done to improve
· The frequency of the meetings
· The Role of the leader / facilitator:
· PIOR-BCR cycle
Post Lunch Session
Planning the meetings
· the agenda,
· the objectives, the ideal outcome, asking right questions,
· line of action,
· assessing participants,
· anticipating and preparing for possible difficult situations,
· preparing yourself,
· time planning
Facilitating the meetings
· making participants know the importance and objectives,
· staying on the track,
· encouraging constructive participation,
· handling difficult participants (talk too much, too little, too irrelevant),
· Keeping it time economic
Post Lunch Session
Facilitating the meetings continued…
· Escorting the proceedings from difficult situations/ distractions, interruptions/emotional upheavals
· managing conflicts,
· making things clear,
· summarizing from time to time,
· stating conclusions, seeking commitment on the assigned responsibilities
· Follow up
Conclusion, action plan, & Valediction
After the workshop, the participants shall have learnt how
· To ask the right questions to take stock of the current needs of the team so as to identify the gaps that could be bridged through a constructive discussion and meeting
· To develop an effective agenda outline and to phrase it meaningfully.
· To develop habits conducive for effective facilitation and participation towards constructive outcomes.
· To keep a track of action in the wake of decisions arrived at meetings.
Each unit shall have 6 phases:
· Intro (Story, anecdote, belief questionnaire etc. to introduce the concepts)
· Acquisition of concepts (Small group discussion, exs, puzzle etc.)
· Practice (Role plays, Group exs, case studies etc) ,
· Recapitulation (Each participant to contribute what s/he learnt ),
· Proposal for application (group discussion and presentation on where and how the learning points can be applied),
· Journal keeping (Each participant to select from the group proposal his/her own pick and make a time bound commitment for implementation and giving a once in three months feedback on progress and bottlenecks).